OfficeSuite Professional Help
Table of Contents
Basics
Components
Supported formats
Opening documents
File browser
Managing Files and Folders
Creating Documents
Sorting Files
Sharing Documents
Using Dictionaries
Document Editor
Viewing Documents
Working with Texts
Editing Features
Context Menus & Keyboard Shortcuts
Using Dictionaries
Spreadsheet Editor
Viewing and Navigation
Editing Spreadsheets
Presentation Editor
Viewing and Navigation
Editing Slides
PDF Viewer
Viewing
Navigation
Basics
Welcome to MobiSystems® OfficeSuite Professional!
OfficeSuite Professional is a complete mobile office solution, allowing you to create, view and edit Microsoft® Word and Excel files away from your office. With the advanced editing features you can modify documents on-the-go and save them in their original format - DOC, DOCX, TXT, XLS, XLSX, CSV, PPT, PPTX, PPS and PPSX - just ready to be used back on your desktop computer. You can also open Adobe PDF and ZIP files and attachments.
Components of OfficeSuite Pro
OfficeSuite is a group of applications sharing the same user interface, look and feel, and a common
File browser. Each separate module in OfficeSuite supports different Microsoft Office file formats:
Document Editor for Microsoft Word, Spreadsheet Editor for Microsoft Excel
and Presentation Editor for Microsoft PowerPoint. PDF Viewer module is also included to allow users
to open the commonly used PDF files and attachments.
Supported Formats
The file formats supported by theOfficeSuite Document Editor are:
- DOC - Microsoft® Word 97-2003 text documents.
- DOCX - Microsoft® Word 2007 text documents.
- DOCX - Microsoft® Word 2010 text documents.
- TXT - the commonly used TXT format for compatibility of OfficeSuite with third-party desktop programs.
OfficeSuite Spreadsheet Editor:
- XLS - Microsoft® Excel 97-2003 documents.
- XLSX - Microsoft® Excel 2007 documents.
- XLSX - Microsoft® Excel 2010 documents.
- CSV - CSV (comma separated) format ensures the compatibility of OfficeSuite with third-party desktop programs.
The file PowerPoint formats that the OfficeSuite opens and allows to be edited are:
- PPT and PPS - Microsoft® PowerPoint® 97-2003 documents.
- PPTX and PPSX - Microsoft® PowerPoint® 2007 documents.
- PPTX and PPSX - Microsoft® PowerPoint® 2010 documents.
OfficeSuite includes the OfficeSuite PDF Viewer which allows you to open Adobe® PDF files.
Opening Documents
OfficeSuite Pro allows you to open local or remote files, attachments that you received in your email client or files downloaded from a web browser:
- Email attachments
Open your email client and locate the email message with attachment that you would like to open.
Open the menu and select Attachments; Download the attachement and open it in OfficeSuite.
- Through OfficeSuite File Browser
Open OfficeSuite and use the built-in File Browser to locate the desired document. Different supported file formats are listed with different icons.
- Through web browser
While browsing the web you might come across document files. Dowload the file and select OfficeSuite to open it when prompted.
- Google Drive
OfficeSuite Pro allows you to access your Google Drive account and files. To do so, use Add remote account in application File Browser. You should have an existing Google Drive account to use this feature.
The File Browser in OfficeSuite
When you start the program, the OfficeSuite File Browser will open.
Managing Files and Folders
The File Browser provides basic operations to help you manage your files and folders.
A long tap on a file from the file list will pop up the File Options menu.
- To rename a file, choose and enter the new name in the text box that appears.
- To delete a file, choose .
- To view file properties, choose as Name, Type, File Size, Path to the file and Date modified.
The same options apply for folders. Note that only empty folders can be deleted.
Creating Documents
OfficeSuite Professional allows you to create new office documents. To do so, select . You will be prompted to select the type of document to be created - Word document, Excel workbook or PowerPoint presentation. If you choose to add a presenation, you also have the option to use one of the 10 templates offered by OfficeSuite.
Sorting Files
To sort files, select . Choose the criteria by which you want to sort the files:
- Name
- Type
- Size
- Date modified
Sharing Documents
OfficeSuite allows you to share your documents directly from the file browser by sending them to email recepient, to another device via Bluetooth or to upload them to an existing Google Drive account.
- To send a file via email or Bluetooth, tap and hold on the file until the File options menu appears and choose . You will be offered the option to select email client to be used or Bluetooth. The file will be sent as an attachment to a new email in the program that you have selected to use.
- You can archive a file before sending it so you reduce its size. To do so, select in the File options menu that appears when you tap and hold on a file.
- If you have an existing Google Drive account that has been added to OfficeSuite, you will also be able to files to Google Drive, using the File options context menu.
Using Dictionaries
OfficeSuite Pro allows you to look up the meanings of selected words in text documents in a dictionary
or reference book. More than one dictionary can be installed. To download dictionaries to use with OfficeSuite,
select in the main screen of the file browser. You will be
redirected to the MobiSystems mobile site from where you can directly download, install and buy dictionaries of your choice.
The Document Editor in OfficeSuite
OfficeSuite supports viewing and editing of Microsoft Word DOC and DOCX files, as well as TXT files.
Viewing documents
View Mode
OfficeSuite Pro works in two different modes - and . Use the View mode to open and read documents.To switch between the two modes press
the menu button and then press or respectively.
Reading and Navigation
When a document is opened, the file's contents will be loaded sequentially. You can easily scroll within the document
in order to read it. OfficeSuite also provides several options for easy navigation in the documet. Through the menu you are able to:
- Go to top - return in the beginning of a document
- Go to bottom - move to the end of the current document
- Go to bookmark - navigate to a previously bookmarked location in the document
- Zoom - select the most convenient for you zoom value for reading
- Full screen - use the whole screen area to view a document
Working with Text
Text selection
While you are in Edit mode you can easily select text to format or perform different operations on. To do so, tap where you want to start the selection and drag to the position where you want to end the selection. The marked text will be highlighted. Finger-sized fine selectors will appear that will allow you to refine your choice. Tap and drag either of the selectors until you highlight the exact text that you need.
Cut, Copy, Paste
OfficeSuite Pro allows you to cut, copy and paste text selection to other places in the current document, other documents or external applications on your device. To to so:
- Select the text as already described.
- Select from the menu and then or .
- Go to the place where you want to paste the text and choose
Undo / Redo
In OfficeSuite you are able to undo and redo the last operations that you have performed. To do so, use the or menu.
Find Text
OfficeSuite allows you to seach words and phrases within the currently opened document. To start the search, choose and enter the word/phrase that you want to search for in the pop-up dialog. You can use the
or
buttons to locate the previous or next match. To stop the search, choose
.
Editing Features
OfficeSuite allows you to perform advanced text formatting of text and lists, as well as to create and modify different embedded objects as tables, lists, hyperlinks, images and other.
Edit Mode
The editing features are accessible only if you work in Edit mode. To switch between View mode and Edit mode press
the menu button and then press respectively - or . Depending on the application mode the main and context menu will change offering different options to work with text documents.
Format
In order to format selected text or lists you can use the menu. You are able to format:
- Fonts - font types, sizes and styles, colors and effects
- Paragraphs - alignment, indents, spacing and line spacing
- Formatting symbols - this menu option will allow you to view the formatting symbols
- Bullets and numbering - you can select between single and multilevel lists, and between different styles of ordered and unordered lists
- Increase / Decrease indent
Insert
You are able to insert new objects in OfficeSuite Pro. To do so:
- Place the cursor where you want to insert the object.
- Select from the main menu.
- Select the type of object you would like to add:
- Image
- Table
- Hyperlink
- Bookmark
- Break
- Comment
- Footnote
- Endnote
Context Menus & Keyboard Shortcuts
OfficeSuite provides quick access to some commonly used operations through contex menus. Press and hold for a while on the desired place in order to open the context menu.
For devices with keyboards OfficeSuite supports the following shortcuts:
- Menu + x - Cut
- Menu + c - Copy
- Menu + v - Paste
- Menu + z - Undo
- Menu + y - Redo
- Menu + a - Select all
- Menu + s - Save
Using Dictionaries to Look up Words
OfficeSuite Pro allows you to look up the meanings of selected words in a dictionary or reference book. This feature is only available in text documents. The dictionaries have to be installed on your device beforehand. To download and install dictionaries, go to the File Browser and select .
To check a word meaning, select the word and hold on it until the context menu apears. Select from the context menu and then dictionary to be used from a list of installed dictionaries.
The Spreadsheet Editor in OfficeSuite
OfficeSuite Pro opens and edits Microsoft® Office XLS and XLSX files, as well as CSV files.
Viewing and Navigation
For easy browsing and navigation OfficeSuite offers some on-screen controls. To access them, tap on the screen and hold until a pop-up menu appears.
-
Change spreadsheet - to change the current spreadsheet, just tap on this icon. The Select sheet dialog will open with the list of available sheets. Tap on the one that you want to open.
Charts - this button allows you to open embedded charts in the current spreadsheet. The Select charts dialog will open with the list of available charts.
or
Zoom -
to zoom in and out, use the zoom buttons available after tapping on the screen.
- Changing row height and/or column width - You can change the row height or column width by tapping and holding on the row/column boundary. Slide the boundary left/right or up/down. A thin black line will indicate the new boundary position.
For easier spreadsheet viewing you can use some additional features available in the menu:
- Full screen - allows you to use the whole screen area by removing the status bar.
- Go to - gives you the ability to move directly to a cell with given coordinates.
- Freeze - allows you to freeze rows and /or columns to make them visisible all the time while you scroll in a sheet.
Editing Spreadsheets
OfficeSuite Pro allows you to modify cells, columns and rows formatting and contents, as well as to insert objects in spreadsheets and workbooks.
To select multiple cells which you want to handle, select .
After that tap on the cells you want to include in the selection. When finished tap
OfficeSuite Pro allows you to cut, copy and paste cells or selections to other places in the current document, other documents or external applications on your device. To to so:
- Select the cell(s) as already described.
- Select from the menu and then or .
- Go to the place where you want to paste the cell(s) and choose
Undo / Redo
In OfficeSuite you are able to undo and redo the last operations that you have performed. To do so, use the or menu.
Inserting Objects
- To insert a function - Go to the cell where you want to embed the function and
select from the menu. Select function category and the function itself.
- To insert a row - Highlight the row before which you want to add the new row. Select from the menu.
- To insert a column - Highlight the column right to the position where you want to add a new one. Select from the menu.
- To insert a worksheet - select from the main manu and specify worksheet name when prompted.
- To insert a chart - go to the sheet where you want to place the chart and
tap . Select chart type, range and properties.
- To insert a comment - select the cell to which the comment is related and then choose from the menu.
Format
The menu allows you to modify cell types and formatting, to hide rows and columns, and to rename sheets.
- Cells - through the menu you can modify the type of the cell, as well as to set up cell font, border and alignment.
- Rows - use the menu in order to hide and unhide rows.
- Columns - use the menu in order to hide and unhide columns or to auto fit columns.
- Rename sheet - allows you to modify a sheet's name
The Presentation Editor in OfficeSuite
Viewing and Navigation
- Changing slides - To switch between the different slides in a presentation, you can use the
pop-up toolbar which appears when you tap on the screen. Use the
and
arrows to move through the slides.
- Fit to screen - You can use the and buttons to autofit a slide or expand it to the device screen.
- Go to slide - Choose to go to a selected slide.
- Zoom - Choose and the Select zoom dialog will open from which you can select the desired zoom value. The supported zoom values are 25%, 50%, 75% and 100%.
- Full Screen - allows you to use the whole screen of your phone as a work area. To switch to Full Screen, choose . To exit Full Screen, choose .
- Slideshow- To start a slideshow, choose . To stop the slideshow, choose .
Editing Slides
Slides Management
Through the menu you can handle the slides in the current presentation. You are able to:
- Reorder slides - Select the corresponding menu item and reorganize the slides by draging and droping
them to the new desired positions.
- Insert slide - A new slide is inserted before the currect one.
- Duplicate slide - Duplicates the current slide.
- Delete slide - The currently active slide is deleted.
Modifying Slides
- Outline view - The Outline view shows your slide text in outline form. Use this menu item in
case you want to review or edit the slide text. To access the Outline view, simply select the corresponding menu item.
Here you can add and format the text of your slide and edit the existing text. To return back to normal
view when finished with the editing, select
- Slide notes - OfficeSuite Pro allows you also to add or modify notes to each slide.
To do so, navigate to the desired slide while you are in Slide view. The footer part of the screen is dedicated to slide notes. Tap in this area to start editing your notes.
PDF Viewer
Viewing PDF files
The menu - allows you to zoom in and out of a PDF file. In the Select zoom dialog you can select the desired zoom value 25%, 50%, 75% and 100% or Fit width or Fit (for auto fit).
You can also use the the pop-up toolbar that appears on the screen when you tap,
in order to zoom in and out the current document.
menu allows you to use the whole screen of your phone as a work area. To switch to Full Screen, choose . To exit Full Screen, choose .
Navigation in PDF Documents
To switch between the different pages in the PDF, you can use the pop-up toolbar which appears when you tap on the screen. Use the
and
arrows to move through the different pages.
The menu allows you to go to a particular page in the PDF document. Use the
and
buttons to choose a page number or enter it from the keyboard.